Accounts Payable Specialist

Job Summary

The Accounts Payables Specialist’s primary responsibilities to include all aspects of accounts payable as well as all other duties that are incumbent of this position as outlined in the essential functions.

To perform this job successfully, an individual must be able to perform each of the duties satisfactorily; the requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

Required:  High School Diploma and 2 years’ accounts payable experience. Proficient skills in Microsoft Office with required knowledge of Microsoft Excel and Word.  

Preferred:  Associates Degree in Accounting and 3 years’ experience with accounts payable and general accounting.  Familiarity with SAGE and QuickBooks accounting software.

License/Certifications

Required:  N/A

Preferred:  N/A

Essential Functions

A.      Services

1.      Ensures timely and accurate processing of invoices and vendor payments. 

2.      Maintains knowledge pertinent to accounts payable function including IRS regulations and representative payee accounts.

3.      Ensures timely submission of paperwork and reports, both internally and externally, to maintain appropriate and required financial records.

4.      Reviews and codes all invoices into accounting system accurately.  This includes verification receipts and other support.

5.      Prepares payments to vendors and representative payees (with appropriate check request) and transfers payments via check or EFT into appropriate vendor/representative account.

6.      Tracks and monitors deposits and expenditures for representative payee accounts as well as special trustee accounts.

7.      Complies with all agency contracts and policies; works with Controller and CFO in maintaining strong internal control systems.

8.      Processes requisitions in a timely manner.

9.      Responsible for issuing “Shared Living Provider Contracts” by October 1st of each fiscal year.

10.  Responsible for all aspects of the “Company Mileage” software including staff enrollments and discharges.

B.         Professionalism

1.      Participates in professional development activities to keep abreast of technical and legal developments.